Training on Accounting for NGOs using QuickBooks in Nairobi

Training on Accounting for NGOs using QuickBooks

About the Course

QuickBooks is an accounting software package geared mainly toward small and medium-sized businesses who use it to manage sales and expenses, keep track of daily transactions, generate reports for planning, and more. QuickBooks Desktop Enterprise
Nonprofit Accounting Software includes the features and functionality of QuickBooks and has features designed for nonprofit organizations. This course is aimed at equipping the participants with skills to use QuickBooks Desktop Enterprise nonprofit software tools to meet the accounting needs of their non-profit/NGO organization.
Course duration

5 Days
Target Audience

This course is aimed at finance professionals and accountants working with NGO's
What you will learn

By the end of this training the participants will be able to:

Set-up budgets, track actual with the budgets and report on variances
Generate various financial reports and statements for Management, Donors & Auditors.
Manage donors, grants, and pledges
Manage vendors & suppliers
Allocate expenses across multiple programs
Post income and expenses by fund
Manage cash advances given out
Track details of Cash/Bank Account transactions

Course Outline

The Basics

Using the nonprofit menu
Understanding the financial statements of a nonprofit
The Unified Chart of Accounts (UCOA)
Nonprofit forms and letters
Setting up accounts for different types of nonprofits
Setting up Classes and Programs
Entering grants

Tracking Income

Setting up members and donors
Recording donations
Tracking and receiving grants
Receiving general contributions
Making deposits

Tracking Expenses

Setting up vendors and employees
Entering and paying bills
Writing checks
Payroll management
Tracking volunteer time
Classifying expenses and payroll by program
Allocating expenses by percentage to programs

Standard Reports for Nonprofits

Basic Profit & Loss Statement
Profit & Loss Statement by month and by program
Budget vs. actual reports
Year-end financial statements for auditors, directors and accountant

Customizing QuickBooks

Adding, deleting, resizing, and reordering columns on reports
Filtering and formatting reports
Saving reports and creating memorized report groups
Customizing forms
Creating and using custom fields
Exporting reports to Excel

Advanced Budgeting

Entering and reviewing budgets
Copying prior years' budgets
Modifying budgets using Excel
Importing an Excel budget
Tracking budgets by program
Entering budgets by grant
Preparing budget reports for a Board of Directors
Generating budget vs. actual reports

Pledges

Entering pledges
Reports of outstanding pledges
Sending reminder letters for overdue pledges

Membership Organizations

Invoicing for membership organizations
Setting up members
Reports of dues past-due
Sending renewals

In-Kind Contributions

Understanding In-kind Contributions
Accounting for In-kind Contributions

Matching Grants

Setting up Matching Grants
Recording donations and pledges for Matching Grants
Reports for Matching Grants

Capital Campaigns

Creating a capital campaign
Setting up accounts, classes, and budgets for a capital campaign
Entering pledges, individual contributions, and lump-sum contributions
Recording year-end adjustments
Reports for capital campaigns

Special Events

Creating a special event
Setting up accounts, items, and budgets for a special event
Accounting for sponsorship activities
Entering ticket sales
Tracking in-kind contributions, lump-sum deposits, and expenses
Reports for special events

Direct Mail Pieces (Fundraising Letters)

Creating fundraising letters
Creating accounts and items for letters
Two methods for entering income from letters
Accounting for expenses
Reports for fundraising letters

Fiscal Sponsorships

Creating accounts, items, and customers
Two methods for entering income
Accounting for payments
Reports for fiscal sponsorships

Tracking Donors/Volunteers

Entering information for donors and volunteers
Sending letters to donors
Year-end reports for donors
Tracking time for volunteers

Tracking Funds

Creating classes and accounts for funds
Entering transactions
Recording beginning fund balances
Reviewing fund balances

Advanced Features

Using QuickBooks on a network (multi-user)
Password protecting QuickBooks
Updating QuickBooks
Protecting your QuickBooks data

Payroll

Setting up payroll
Entering employees
Setting up payroll items
Tracking and invoicing time
Processing paychecks
Modifying paychecks
Making tax deposits
Preparing tax forms

Tricky Transactions

Using online banking
Handling bounced checks...easily
Entering customer down payments/deposits
Setting up automatic transactions (memorizing transactions)
Using credit cards

Inventory

Entering purchase orders
Receiving inventory
Adjusting inventory quantities

Training Approach

This course is delivered by our seasoned trainers who have vast experience as expert professionals in the respective fields of practice. The course is taught through a mix of practical activities, theory, group works and case studies.

Training manuals and additional reference materials are provided to the participants.
Certification

Upon successful completion of this course, participants will be issued with a certificate.
Tailor-Made Course

We can also do this as tailor-made course to meet organization-wide needs. Contact us to find out more: training@devimpactinstitute.com

Categories: Conferences & Tradeshows | Organizations & Meetups

This event repeats daily until August 14, 2020: